Procedures of Requesting to the Ritsumeikan Trust for Disclosure, Correction, Suspension, etc. of Personal Data

In case of receiving any of the following requests regarding retained personal data from the subject person, the Trust will respond in accordance with Articles 25 to 27 of the Act on the Protection of Personal Information and Article 14 of the Ritsumeikan Trust Personal Information Protection Regulations.
 
Requesting procedures
 The requestor will fill out and bring to the relevant office, together with the documents designated below, the Request for Disclosure, etc. of Retained Personal Data.

 

Requestor

Required Documents

Presentation/Submission

Subject Person

Certificate with face photo
(such as student ID card, faculty and staff ID card, driver's license, passport)

Presentation

Statutory Agent

A document certifying as statutory agent

Presentation

Statutory Agent

A document certifying as statutory agent

Submission

Privately Appointed Agent

A letter of attorney with a registered seal of the subject person or the statutory agent, a certificate of legal seal registration of the subject person or the statutory agent and the privately appointed agent

Submission

 

  1. Request for Disclosure of Personal Data
    At a request for disclosure of personal data, the personal information will be disclosed promptly. In the following cases, the whole or any part of it will not be disclosed. In such case, the personal information administrator of the Division/Office retaining such personal data will give a written notice to the subject person. - Where it may cause damage to the life, body, property or any other right or interest of the requestor or a third party; and
    - Where it may become a significant hindrance to the proper execution of the Trust business.
      For a disclosure request, a fee will be charged, the amount of which will be the same as the issuance fee for a performance certificate of the relevant school.
  2. Request for correction, addition, or deletion of personal data
    At a request for correction, addition, or deletion of personal data on the grounds that there is an error in the personal data (hereinafter called "Correction, etc."), where it is found that such request has grounds, the Correction, etc. will be made promptly, and the requestor will be notified of the result.
    In case it is decided that the Correction, etc. will not be made, the requestor will be notified thereof in writing.
  3. Request for suspension of use, deletion, or suspension of provision for a third party of personal data:
    At a request for suspension of use or provision for a third party or deletion of personal data on the grounds that the personal data is handled, obtained, or provided for a third party in violation of the Ritsumeikan Trust Personal Information Protection Regulations (hereinafter called "Suspension, etc."), and it is found that there is a reason for such request, such Suspension, etc. of the relevant personal data will be executed promptly, and the requestor will be notified of the result.
    In case of having determined not to execute the Suspension, etc., the requestor will be given a written notice to such effect.

 

List of offices of submission
Pupils, Students and Graduates

Ritsumeikan University

Each College/Graduate School Administrative Office, Comprehensive Science & Engineering Institute Administrative Office

Ritsumeikan Asia Pacific University

Student Advisory Office

Ritsumeikan Junior and Senior High School

Administrative Office, Ritsumeikan Junior and Senior High School

Ritsumeikan Uji Junior and Senior High School

Administrative Office , Ritsumeikan Uji Junior and Senior High School

Ritsumeikan Keisho Junior and Senior High School

Administrative Office, Ritsumeikan Keisho Junior and Senior High School

Ritsumeikan Moriyama Junior and Senior High School

Administrative Office, Ritsumeikan Moriyama Junior and Senior High School

Ritsumeikan Primary School

Administrative Office, Ritsumeikan Primary School

 

Faculty and Staff

Ritsumeikan University & affiliated schools

Office of Human Resources

Ritsumeikan Asia Pacific University

Administration Office

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