Guidelines for Providing Personal Data for Third Party by the Ritsumeikan Trust
The Ritsumeikan Trust ("Trust") will not provide any personal information for a third party without the consent of the subject person, in principle; provided, however, that this shall not apply in cases as set forth in Paragraph 1, Article 23 of the Act on the Protection of Personal Information or Article 10 of the Ritsumeikan Trust Personal Information Protection Regulations.
(1) Cases where personal information is provided for a third party
The Trust will provide retained personal data for the following groups within the scope required to attain the purpose of use in accordance with Paragraph 2, Article 23 of the Act on the Protection of Personal Information.
The groups so provided also will control such information properly and strictly based on the Personal Data Handling Confirmation Note, etc. under a written agreement to prevent such personal information from being lost, destroyed, falsified, leaked, or otherwise handled improperly.
Ritsumeikan University
Ritsumeikan Asia Pacific University
Ritsumeikan Junior and Senior High School
Ritsumeikan Uji Junior and Senior High School
Ritsumeikan Keisho Junior and Senior High School
Ritsumeikan Moriyama Junior and Senior High School
Ritsumeikan Primary School
(2) Procedures of requesting suspension of third party provision
In case the subject person requests the suspension of the provision of personal data on himself or herself for any of the above groups in accordance with the prescribed procedures, the provision of the relevant personal data will be suspended promptly.
The requester will fill out and bring to the relevant office, together with the documents designated below, the Retained Personal Data Third Party Provision Suspension Request.
Requestor | Required Documents | Presentation/Submission |
Subject Person | Certificate with face photo | Presentation |
Statutory Agent | A document certifying as statutory agent | Submission |
Privately Appointed Agent | A letter of attorney with a registered seal of the subject person or the statutory agent, a certificate of legal seal registration of the subject person or the statutory agent and the privately appointed agent | Submission |
List of Offices of Submission
Pupils, Students and Graduates
Ritsumeikan University | Each College/Graduate School Administrative Office, Comprehensive Science & Engineering Institute Administrative Office |
Ritsumeikan Asia Pacific University | Student Advisory Office |
Ritsumeikan Junior and Senior High School | Administrative Office, Ritsumeikan Junior and Senior High School |
Ritsumeikan Uji Junior and Senior High School | Administrative Office, Ritsumeikan Uji Junior and Senior High School |
Ritsumeikan Keisho Junior and Senior High School | Administrative Office, Ritsumeikan Keisho Junior and Senior High School |
Ritsumeikan Moriyama Junior and Senior High School | Administrative Office, Ritsumeikan Moriyama Junior and Senior High School |
Ritsumeikan Primary School | Administrative Office, Ritsumeikan Primary School |
Faculty and Staff
Ritsumeikan University & affiliated schools | Office of Human Resources |
Ritsumeikan Asia Pacific University | Administration Office |