Guidelines for Providing Personal Data for Third Party by the Ritsumeikan Trust

The Ritsumeikan Trust ("Trust") will not provide any personal information for a third party without the consent of the subject person, in principle; provided, however, that this shall not apply in cases as set forth in Paragraph 1, Article 23 of the Act on the Protection of Personal Information or Article 10 of the Ritsumeikan Trust Personal Information Protection Regulations.

(1) Cases where personal information is provided for a third party
The Trust will provide retained personal data for the following groups within the scope required to attain the purpose of use in accordance with Paragraph 2, Article 23 of the Act on the Protection of Personal Information.
The groups so provided also will control such information properly and strictly based on the Personal Data Handling Confirmation Note, etc. under a written agreement to prevent such personal information from being lost, destroyed, falsified, leaked, or otherwise handled improperly.

Ritsumeikan University
Ritsumeikan Asia Pacific University
Ritsumeikan Junior and Senior High School
Ritsumeikan Uji Junior and Senior High School
Ritsumeikan Keisho Junior and Senior High School
Ritsumeikan Moriyama Junior and Senior High School
Ritsumeikan Primary School

(2) Procedures of requesting suspension of third party provision
In case the subject person requests the suspension of the provision of personal data on himself or herself for any of the above groups in accordance with the prescribed procedures, the provision of the relevant personal data will be suspended promptly.
The requester will fill out and bring to the relevant office, together with the documents designated below, the Retained Personal Data Third Party Provision Suspension Request.

Requestor

Required Documents

Presentation/Submission

Subject Person

Certificate with face photo
(such as student ID card, faculty and staff ID card, driver's license, passport)

Presentation

Statutory Agent

A document certifying as statutory agent

Submission

Privately Appointed Agent

A letter of attorney with a registered seal of the subject person or the statutory agent, a certificate of legal seal registration of the subject person or the statutory agent and the privately appointed agent

Submission

List of Offices of Submission
Pupils, Students and Graduates

Ritsumeikan University

Each College/Graduate School Administrative Office, Comprehensive Science & Engineering Institute Administrative Office

Ritsumeikan Asia Pacific University

Student Advisory Office

Ritsumeikan Junior and Senior High School

Administrative Office, Ritsumeikan Junior and Senior High School

Ritsumeikan Uji Junior and Senior High School

Administrative Office, Ritsumeikan Uji Junior and Senior High School

Ritsumeikan Keisho Junior and Senior High School

Administrative Office, Ritsumeikan Keisho Junior and Senior High School

Ritsumeikan Moriyama Junior and Senior High School

Administrative Office, Ritsumeikan Moriyama Junior and Senior High School

Ritsumeikan Primary School

Administrative Office, Ritsumeikan Primary School

Faculty and Staff

Ritsumeikan University & affiliated schools

Office of Human Resources

Ritsumeikan Asia Pacific University

Administration Office

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